Form web links
Category: Tools
Version: 1.0
Last Updated: July 9, 2026
Author: Any2Info
Description
Form web links allow users to create public links to a form that can be completed without requiring a user account or login.
This feature is useful when collecting information from external users, such as customers, suppliers, or partners. Multiple web links can be created for the same form, allowing each recipient to receive their own unique link. For example, when sending a survey to multiple customers, a separate web link can be generated for each customer.
Each web link can be configured with usage limits, availability dates, predefined field values, and custom confirmation messages.
Configuration Options
Name
Yes
A descriptive name for the web link.
Key
Generated
The unique URL generated for the web link. This value is generated automatically and cannot be modified or regenerated.
Source message
No
Copies the values from an existing submission of the selected form. Only submissions belonging to the selected form can be used.
Times used
Read-only
Displays how many times the web link has been used.
Max used
No
Maximum number of times the web link may be used. Once reached, the link becomes unavailable.
Start date
Yes
The date from which the web link becomes available.
End date
No
The date after which the web link expires.
Saved message
No
Optional display text shown after a successful submission. If left empty, the default message "Thank you filling out the data" is displayed.
Presets
No
Configure predefined values for individual form fields and specify whether each preset value may be edited by the person filling in the form.
Usage
Navigate to Tools → Form web links, select a form, and choose Create link.
A single form can have multiple web links, each with its own configuration. This makes it possible to create personalized links for different recipients while collecting all submissions in the same form.
Web links are publicly accessible and do not require users to authenticate before completing the form.
All submissions created through a web link are stored as normal form messages. The creator of these submissions is recorded as weblinkuser.
Tips & Best Practices
Create separate web links for different recipients to track individual usage.
Set Max used to 1 for surveys or forms that should only be completed once.
Use Start date and End date to control when a form is available.
Use Source message to prefill a form using an existing submission.
Use Presets to automatically populate fields such as customer information, project numbers, or identifiers. Fields can optionally be locked to prevent modification.
Notes
A web link can be edited after it has been created.
A web link can be deleted.
The generated URL cannot be regenerated.
Every form field can be preset.
Preset fields remain visible even when marked as non-editable.
If the maximum number of uses has been reached, users receive a message indicating that the link can no longer be used.
Users also receive a message when attempting to access a link before its start date or after its expiration date.
Changelog
1.0
July 9, 2026
Initial documentation version added.
Last updated
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