States
Category: Footer
Version: 1.0
Last updated: May 21, 2026
Author: Any2Info
Description
The States List Footer is a mini designer available exclusively within the Forms Designer. It is used for defining and managing state lists, which are in turn exclusively used by the State Field and Workflow Field.
The footer allows users to create, edit, and delete state lists. A state list consists of a single-level collection of state items that define the possible states a form message can have.
Each state item consists of:
A unique name
A translated display value using a display text
An internal state
An optional color
An optional icon
The configured states are applied to saved form messages through the use of a State Field or Workflow Field.
State Item Configuration
Name
Yes
The internal name of the state item.
Display Text
Yes
The translated display value shown to users.
Internal State
Yes
Determines the behavior and editability of the saved form message.
Color
No
Optional color associated with the state item.
Icon
No
Optional icon associated with the state item.
Internal States
There are 3 available internal states:
Open
Any user authorized for the form message can edit and save changes to the message.
Closed
The form message becomes locked and can no longer be changed.
Closed for User
Changes can no longer be saved manually by users. Updates are only possible through the API, typically performed by dataflows.
Usage
The States List Footer is used to define workflows and status progressions for forms.
Typical use cases include:
Approval workflows
Ticketing states
Order processing stages
Validation statuses
Automated processing flows
Locking completed forms
The created state lists become selectable within State Fields and Workflow Fields.
Behavior
State lists are single-level and do not support nested states.
State items determine both the visual representation and editability behavior of a form message.
Colors and icons are primarily used for visual indication within forms and overview screens.
Internal states directly control whether users can modify saved messages.
Tips & Best Practices
Use clear and recognizable display texts for end users.
Use colors consistently to improve readability and workflow recognition.
Reserve the Closed for User state for automated workflows and integrations.
Keep state lists concise and logically ordered.
Errors & Troubleshooting
State list not selectable
No State Field or Workflow Field exists
Add a compatible field to the form
Users cannot edit a message
The current state uses a locked internal state
Verify the configured internal state
API updates fail
Incorrect API or workflow configuration
Verify the dataflow or API integration
Missing colors or icons
Visual properties were not configured
Edit the state item configuration
Related Features
State Field
Workflow Field
Forms Designer
Dataflows
API Integrations
Changelog
1.0
May 21, 2026
Initial documentation version added.
Last updated
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